Disaster Planning Checklist

Just like a simple checklist for car or home maintenance, your business needs emergency management maintenance as well. For your convenience here’s a Business Service Checklist that I developed for my use.  It fits on a single page all the business maintenance tasks that need regular attention, but which are forgotten easily.  I hope you find it useful!  Please add your own recommendations in the comments section.

Every 3 months:

  • Check first aid kit, replenish supplies as necessary.
  • Check employee roster to make sure numbers are correct.
  • Drill generator or back up power capabilities.
Every 6 months:
  • Test your crisis communication plan.
  • Exercise your plans.
  • Hold mock evacuation of your facility. Invite local fire department to take part and give recommendations.
Every year:
  • Have fire extinguishers inspected by licensed professional.
  • Have AED (automated external defibrillator) inspected and, if necessary, recharged.
  • Replace batteries in supply kits, emergency exit lighting, etc.
  • Review your risks.  What’s changed?
  • Update your response, recovery and resumption plans.
  • Review insurance coverage.
  • Have local fire & police departments do a walk through of your facility.  Each brings a unique and new perspective to safety, vulnerabilities and security improvements.  This also keeps you in touch with the people who would be responding to emergencies at your facilities.  During an emergency is NOT the best time to get introduced!
  • Employee safety training & awareness – choose a specific day every year to employee safety and awareness. September is National Preparedness Month and is ideal.  There are  various activities to take part in across the  nation.  Many service providers host free seminars and offer preparedness kits.  Hold your own personal and professional prep seminars. Make it fun! Hold safety competitions, get employees involved. Recognize employees or departments with high safety track records.   Distribute resources like home safety kit fact sheets. Highlight office safety initiatives like reporting spills, extinguisher training or expert audits.